Project Procurement Management

Select a procurement document for the turnaround project and explain your selection; develop a proposal evaluation method for the turnaround project that will be used to select a supplier.

This portfolio work, project procurement and evaluation, is based on your selected business or IT project. You may base your assessment on the Revive LLC case study for the development of a new online employee orientation module. Both human resource (HR) and information technology (IT) employees, as well as contractors, will be utilized in this project.

Project Procurement Management is defined “as a methodology that includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team” (Project Management Institute, 2017).

The procurement process should be dynamic and flexible to ensure the best combination of quality and pricing is obtained. For a more complex process many factors should enter into the decision-making process to obtain the best possible outcome with the lowest total cost of ownership, or TCO.

Per the PMBOK® Guide, and as referenced in Kerzner (2017), project procurement management includes the processes where the project obtains a product or service from outside the project organization. The organization’s perspective regarding procurement can either be as the buyer or the seller of the product or service. Project procurement management also includes the contract management and change control processes that are required to administer the signed contracts or any issued purchase orders. Project procurement management includes the following four key or major processes (Project Management Institute, 2017, Chapter 12):

1. Plan Procurements – the process of documenting purchasing decisions, specifying the approach, and identifying potential sellers.
2. Conduct Procurements – the process of obtaining seller responses, selecting a seller, and awarding a contract.
3. Control Procurements – the process of managing the procurement relationships, monitoring contract performance, and making changes and corrections as appropriate, and closing out contracts.

Reference

Kerzner, H. R. (2017). Project management: A systems approach to planning, scheduling, and controlling (12th ed.). Hoboken, NJ: Wiley.

Project Management Institute. Guide to the Project Management Body of Knowledge (PMBOK® Guide) — Sixth Edition and Agile Practice Guide. Newtown Square. PA. 2017, p. 717.